Optional Service for Payroll Outsourcing Clients

Turn Raw Time-Clock Data into Payroll-Ready Information without Manual Excel Preparation

AIMSUCCESS imports supporting documents, validates attendance records, and processes absences, leave, late arrivals, early departures, and overtime before transferring approved results to payroll.

Request a Service Assessment View Service Scope
Supports Multiple Time-Recording DevicesJoint Client ReviewPayroll-Ready Output
Time Attendance Summary
96.8%Data Completeness
ReadyPayroll Ready
Overtime Request

When Time-Clock Data Is Only Part of the Process

  • Multiple leave, overtime, and adjustment documents must be consolidated.
  • Employees work different shifts and follow varying work calendars.
  • HR must repeatedly review exceptions before payroll processing.
  • Manual Excel preparation is time-consuming and increases the risk of omissions.
Time Attendance Process

Retain Your Existing Workflow while Reducing HR Administrative Workload

Designed for organisations that use time-recording devices together with supporting documents and require an external team to handle data entry, validation, and processing—without immediately replacing the entire workflow with an online system.

Text File + Approved Documents → Processing → Review → Confirmation → Payroll Transfer
Illustration of fingerprint and facial-recognition data flowing into Time Attendance processing
No Immediate Device Replacement RequiredFile Format Reviewed before OnboardingDirect Integration Subject to Assessment
Service Scope

End-to-End Attendance Processing—from Source Data to Payroll-Ready Results

01

Attendance Data Import

Import clock-in and clock-out data from an agreed Text File format, or through direct integration following technical and security assessment.

02

Supporting Document Entry

Record client-approved leave, overtime, shift-change, and time-adjustment requests.

03

Shift and Calendar Setup

Configure fixed and rotating shifts, weekly rest days, and annual holidays based on confirmed information.

04

Attendance Processing

Calculate absences, leave, late arrivals, early departures, overtime, and other agreed attendance items.

05

Joint Review

Provide PDF reports for authorised client review and apply confirmed adjustments within the agreed processing cycle.

06

Payroll Transfer

Transfer client-confirmed results to the payroll system for the relevant payroll cycle.

Processing Inputs

Compatible with Device Data and Existing Organisational Documents

The examples below illustrate the approved documents used in attendance processing. All information shown is fictional and provided for demonstration purposes only.

Mockup of an approved leave request
Leave Request
Mockup of an approved overtime request
Overtime Request
Mockup of an approved shift-change request
Shift Change Request
Mockup of an approved time-record adjustment
Time Record Adjustment

Illustrative mockups use fictional data and are embedded directly in this page.

Service Process

A Structured Process with Review at Every Critical Stage

Submission, review, and confirmation deadlines are defined in the processing calendar for each cycle.

1

Receive Source Data

Receive the Text File and supporting documents by the agreed cut-off date.

2

Record and Configure

Import data and record approved documents, shifts, and holidays.

3

Process

Calculate attendance items and perform an initial exception review.

4

Client Confirmation

Provide a PDF report for review and receive adjustments within the agreed timeline.

5

Payroll Transfer

Transfer confirmed data into the payroll calculation process.

Client Deliverables

Review-Ready Reports and Payroll-Ready Attendance Data

  • Detailed daily employee attendance report
  • Payroll-cycle or monthly attendance summary
  • Absence, leave, late arrival, early departure, and overtime records
  • Confirmed Time Attendance data ready for payroll processing
  • PDF reports delivered only to authorised contacts specified in the service agreement
Mockup of a Time Attendance summary ready for payroll
Service Fee

Pricing Based on Workforce Size and Processing Complexity

The final fee will be confirmed in the quotation before service commencement, based on the number of processing cycles, shift complexity, document volume, reporting requirements, and data-import method.

Starting fromTHB 70
per employee / per processing cycle
Key Service Terms
  • This is an optional service and is not included in the Payroll Outsourcing package unless specified in the quotation or service agreement.
  • The client must submit complete, accurate, and duly approved information within the agreed timeline.
  • AIMSUCCESS processes data based on client-confirmed information and does not approve documents on the client’s behalf.
  • Direct integration is subject to the device, database, access permissions, network environment, and technical and security assessment.
  • Historical adjustments, special processing cycles, changes after cycle commencement, or out-of-scope reports may incur additional fees.
Frequently Asked Questions

Questions about the Time Attendance Process Service

Key information to help assess service suitability before onboarding.

How is this service different from Time Attendance software?

This is a managed processing service delivered by the AIMSUCCESS team—not simply a software licence. We import, record, validate, and process attendance information so the client does not have to prepare all payroll inputs internally.

Do we need to replace our existing time-recording device or system?

Generally, no. The existing device may continue to be used if it can export a Text File in the agreed format. Direct integration requires prior assessment of the device model, database, network, access permissions, and security requirements.

Does the service support fingerprint, facial-recognition, and employee-card devices?

The service supports various time-recording devices, subject to the available export format. Clients may provide a sample file for review before the service is assessed.

What information and documents must the client provide?

The client must provide the time-recording Text File, approved leave, overtime, shift-change and time-adjustment documents, employee joiner and leaver information, shift schedules, holidays, and written calculation rules.

Does AIMSUCCESS approve leave and overtime requests?

No. Approval remains the responsibility of the client’s authorised personnel. AIMSUCCESS records and processes only documents that have been approved in accordance with the client’s internal procedures.

Can the client review and amend the data before payroll calculation?

Yes. A PDF report will be provided to authorised contacts for review and confirmation before the data is transferred to payroll. Any amendments must be returned within the deadline specified in the processing calendar.

What happens if information is submitted late or amended after confirmation?

This may affect the delivery schedule for the payroll cycle. Historical corrections, special cycles, or changes submitted after processing has commenced may also incur additional fees.

How is the fee calculated, and is it included in the Payroll package?

Fees start from THB 70 per employee per processing cycle and are assessed based on workforce size, number of cycles, shift complexity, document volume, reporting requirements, and data-import method. This is an optional service unless expressly included in the quotation or service agreement.

Give Your HR Team More Time for Higher-Value Work

Send us a sample attendance file and your shift rules for an initial service-scope assessment.

Request a Free Payroll Consultation